Position Title: Administrative Assistant

Department: Operations

Reports to: Chief Executive Officer

Position Location: Clinton, Missouri

Summary:

Responsible to administrate the client and vendor contracts, documents and files.

Compensation: $13.00/hour | 32 - 40 hours per week.

Are you typically referred to as “the resident guru” or “technical expert”? Are you very orderly and streamlined, looking for an environment where you can setup your process or system without others mixing it up? Are you are a reasonably proactive person that is driven to be accurate and demonstrate your knowledge and expertise? If so, you are someone we want to talk to!

Automotive Reinsurance Concepts is one of the fastest growing warranty and reinsurance companies in the US, and we are looking for an administrative assistant that is highly organized!

Are you typically referred to as “the resident guru” or “technical expert”? Are you very orderly and streamlined, looking for an environment where you can setup your process or system without others mixing it up? Are you are a reasonably proactive person that is driven to be accurate and demonstrate your knowledge and expertise? If so, you are someone we want to talk to!

Automotive Reinsurance Concepts is one of the fastest growing warranty and reinsurance companies in the US, and we are looking for an administrative assistant that is highly organized!

Travel Expectations:

Very infrequent local or overnight travel required.
Must travel to quarterly and annual company meetings, potential overnight based on location.
Office Schedule is Monday through Friday 8:30 AM until 5:00 PM, one hour lunch from 12PM – 1PM.

Essential Duties:

Process new and existing client paperwork, review it for accuracy and supervise the completeness and processing… design or improve current system.
Manage the organization and structure of digital and physical files and internal documents.
Learn how to use third party portals to track internal accounting calculations.
Practice a position of high confidentiality and confidence.
Well versed in spreadsheet creation.
Orders client and office supplies.
Orders client POS material and mails out.
Reconciles and/or inputs data and data entry (high volume of data).
Able to timely type-out dictated memos.
Performing minor accounting activities.
Organize, sync and manage CEO’s calendar.
Answer incoming calls in a polite and professional manner.
Receive, screen, reply and flag company emails and phone calls.
Organize CEO’s daily schedule and tasks.
Schedules all phone and in-person meetings for CEO.
Book travel arrangements including air, hotel and rentals vehicles and other as assigned.
Makes software recommendations to improve expenses and efficiency as well as productivity.
Organize data and analytics and prepare for CEO.
Take notes and minutes of all weekly, quarterly and annual Pulse meetings.
Organizing and filing documents.
Maintains a professional appearance.
Attends executive meetings as requested.
Attends quarterly and annual company meetings, prepares and sends out agenda, coordinates meeting arrangements, books hotel and meeting room, books menu and food and beverage, makes hotel arrangements for invited team members, take notes and minutes during the meetings.
Delivers documentation to local CPA office
Orders meals in office for team, meetings and/or president on occasion.
Designs and maintains filing system for all company documents.
Must be able to navigate using Apple products.
Other duties as assigned

Supervisory Responsibilities:

None Assigned

Qualifications:

To preform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High School Diploma or GED required.
Must be advanced at Microsoft Suite including PowerPoint, Excel and Word.
Professional decorum is required.

Military veterans encouraged to apply.

Language Skills:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exits. Ability to interpret a variety of instructions furnished in written, limited standardization exits. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations:

Valid Driver’s License
Must obtain a passport within 6 months of employment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this career, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and to talk or hear. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus and read a computer screen for a majority of work hours.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, and risk of electrical shock. The noise level in the work environment is usually moderate.